CLUB OBJECTIVES

(A) To unite all persons interested in the study, breeding and showing of cavies.

(B) To promote interest in the study and breeding of cavies.

(C) To establish and recognize breeds and varieties of cavies and standards with respect

thereto.

(D) To encourage, hold and sponsor showings and exhibitions and to hold conferences,

meetings, discussions and demonstrations for discussion and exchange of information.

(E) To institute studies, inquiries and programs of research and to produce and provide

information of interest to other members respecting cavies.

(F) To co-operate, collaborate and affiliate with and to assist other clubs and organizations

having objectives in whole or in part similar to those of the club.

(G) To collect and receive moneys by way of fees, donations, gifts, legacies, devises and bequests otherwise, and to hold, invest, expend or deal with the same in furtherance of the objectives club.

These By-Laws were established and approved by the membership to provide the rules and

regulations by which the club will conduct its affairs. They are administered by the Board of

Directors under the guidance of the By-Law Committee.

the Constitution.

reasons are not paid within 60 days of the due date.

probation or issue a warning to a member.

and must be signed.

must be approved by the Board.

Fame (See By-Law 8 - Ontario Cavy Club Special Awards). Life members

are entitled to 1 vote.

of 16 as at the date of joining or renewal.

or over as at the date of joining or renewal. Adult Members are entitled to

1 vote.

2 or more persons living within the same household. Family Memberships

receive 2 votes.

club publications.

any Life Member 16 years of age or over is eligible to hold an Officer or Director position

providing he/she has been a member of the Ontario Cavy Club Inc. for at least 2 years

as at September 1st in the year that the Board elections are held.

have automatically resigned his/her position unless the reason(s) for absence are

accepted by the Board following the third consecutively missed meeting.

and of club By-Laws

financial affairs of the club

General and Directors Meetings;

Club By-Laws.

meetings are recorded;

the President or Vice-President.

General and Directors meetings.

accounts to the Audit Committee within 30 days after Dec

31 (the end of the Club's fiscal year).

flyers; prepare, arrange for printing and distribute all forms required for the

operation of the Club (eg. order forms, membership applications, show logs)

have been selected.

The term of office shall be 2 years commencing January 1st of the year

immediately following the elections and ending December 31st two years

later.

Election of Board members will be held in odd numbered years.

time.

must choose which position they wish to hold.

elected to another position in which case the person with the 3rd

highest number of votes will assume office.

3rd etc. person chooses not to serve, the position will be filled

according to the terms of Sec. (9) of this By-Law.

Run for any other position. In a case where 1 person

receives acclamation to more than 1 position, that person

will choose which position he/she wishes to hold and the

rejected position(s) will be vacant and filled according to Sec

(9) of this By-Law.

Nominations

no later than

Nominations Committee

their decision

position(s) to

Nominations

Secretary

September 1st of

acclamation

or where no

by the

called by the

member(s) are

willing to take

of the Board

approved by the Board.

the member

own position.

Interim President,

Treasurer etc.

the Board.

(1) Any number of Committees may be established by the Board.

(2) COMMITTEE CHAIRPERSONS

Any Adult Member, any Life Member 16 years of age or older, or any person

in a Family Membership 16 years of age or over is eligible to be appointed a

Committee Chairperson as long as they have been a member of the Ontario

Cavy Club Inc. for at least 2 years and are paid up members as at their date of

appointment.

Exceptions are:

(a) Chairperson of the Show Committee will be elected

(b) Chairperson of the Audit Committee must be a member in good standing but cannot

be the Secretary Treasurer.

(c) Chairperson of the Nominations Committee must be a member of the

Board of Directors

(3) Nominations for Chairpersons will be made by and approved by the Board. If

the Chairperson of a Committee is not a member of the Board, he/she may

attend Board meetings on Presidential invitation in a non-voting capacity.

Chairpersons will have a vote at their Committee meetings.

(4) COMMITTEE MEMBERS

Any Adult Member, any Life Member 16 years of age or older or any person in

a Family Membership 16 years of age or over, may be a member of any

Committee if approved by the Board.

(5) All Committees must have a minimum of 4 members including the

Chairperson and the President. Every effort must be made by the Chairpersons

to have an eligible non-Director member serve on his/her Committee. Members

of all Committees must be approved by the Board. Eligible members may serve

on more than 1 Committee if approved by the Board.

(6) Any exceptions to the provisions of sections (4) or (5)above must be approved

by the Board.

(7) STANDING COMMITTEES

(a) Standards Committee

The Chairperson of this Committee will be appointed in the 4th calendar

quarter of odd numbered years. The Chairperson and his/her Committee

will hold office for 2 years commencing January 1st of the year after the

appointment of the Chairperson and ending 2 years hence on December

31st. All 4 coat types recognized in the Standard of Perfection must be

represented on the Committee by a member who is raising that coat

type.

(b) Show Committee

The Show Committee will hold office for the same term as the Show

Chairperson (ie. 2 years).

(c) Audit Committee

The Chairperson of this Committee will be appointed in the 4th calendar

quarter of each year. This Committee is responsible for auditing the

records,statements etc. turned over by the Secretary Treasurer. The

Audit Committee is responsible to present a report of the condition of

the books at the Annual General Meeting.

(d) By-Law Revision Committee

The Chairperson of this Committee will be appointed in the 4th calendar

quarter of odd numbered years. The Chairperson and his/her Committee

will hold office for 2 years commencing January 1st of the year after the

appointment of the Chairperson and ending 2 years hence on December

31st. This Committee will receive and make recommendations for

changes, additions, and/or deletions to the Ontario Cavy Club By-Laws

and Constitution. The Chairperson is responsible to ensure that the

provisions outlined in By-Law # 10 are adhered to.

(e) Annual Club Convention Committee

The Chairperson for the following year’s Convention Committee will be

appointed each year at the club’s annual year's convention. He/she will

be responsible for all aspects of the Annual Convention except for the

selection of judges. Sub Committees (if deemed necessary by the

Chairperson) can be established by the Chairperson.

(f) Nominations Committee

This Committee will be appointed in the 4th Calendar quarter in the year

prior to when Board elections are scheduled. The duties of this

Committee are outllined in By-law No. 2.

(1) The business of this Club will be conducted by the Board,by the membership

at the general meetings or by ballot where required. All issues at General,

Directors or Committee Meetings will be decided by a simple majority.

(2) The President has a vote at all meetings (Board and General) and at all

Committee Meetings.

(3) All business will be decided by a simple majority vote of the Board of Directors (if a

Board meeting) or by a simple majority vote of the members (if a general meeting) in

attendance at the meeting when the issue is put to a vote. A tie vote is considered a

defeated motion.

(4) All issues to be decided must be motioned by and seconded by a Director (if a Board

meeting) or by a member (if a general meeting). Only paid-up members with voting

privileges of the Ontario Cavy Club are permitted to

make, second and vote at any club meeting.

(5) If any member(s) can not attend a meeting, they may give their proxy to

another member to be exercised at the meeting. This proxy must be in writing

and be presented by the recipient at the meeting before it is exercised.

(6) General meetings will be held quarterly with 1 in each calendar quarter. There must be

a minimum of 3 general meetings in each calendar year. The Annual General Meeting

will be held in the month of October, November or December

(7) Board meetings will be held at times agreed upon by a majority of Board

members.

(8) The Board and any Committee may decide business matters by phone,mail,

or electronic methods (eg. Email, fax etc.). In such instances, all Board

members must be polled and the Secretary Treasurer is responsible to record

all such decisions for signature of the President or Vice-President. If any

meetings are conducted by phone, the phone bill will be paid by the Club.

If a meeting is conducted electronically, an acknowledgement of receipt of

the ballot is required.

(9) QUORUMS

(a) General meetings - 6 eligible voting members

(b) Director meetings - 3 Board Members

(c) Committee meetings - 2 members plus the Chairperson

(d) Directors and Committee meetings by phone, mail, electronic methods -

at least 3 members must reply

(10) COMMITTEE MEETINGS

All Committees (with exception of the Nominations Committee) must hold at

least 1 meeting a year. All minutes of the meetings held must be turned over

to the Secretary Treasurer for presentation to the Board. Notice of Committee

meetings must be given by the Chairperson at least 10 days prior to the

meeting date.

(11) CONDUCTING BUSINESS BY BALLOT

(a) The Publications Chairperson will send to all eligible members ballots

for Board elections, proposed Standards changes, proposed By-Law

changes, and preferred judges. Ballots are to be postmarked no later

than September 30th and are to be printed on coloured papers. Each

ballot is to be initialled by a Board member.

(b) Adult members receive 1 ballot, Life members 16 years of age or older

receive 1 ballot and Family memberships receive 2 ballots.

(c) Memberships must be up to date as of September 1.

(d) The Board will appoint a scrutineer to receive the ballots. This person

must not be contesting any issue on the ballot (eg Board position,

preferred judge candidate).

(e) To be counted, ballots must be received by the scrutineer no later than

October 31st.

(f) The scrutineer will tally the results and notify the President, Secretary

Treasurer and Publications Chairperson of the results.

(g) The scrutineer will hold all ballots received until instructed by the

Board to destroy them.

(12) ORDER OF BUSINESS - GENERAL MEETINGS

(a) Call to order

(b) Welcome to new members and visitors

(c) Minutes of meetings

(d) Report of the Secretary Treasurer

(e) Reports of other Board Members

(f) Reports of Committees

(g) Correspondence

(h) Old Business

(i) New Business

(j) Good and welfare

(k) Adjournment

(1) The Ontario Cavy Club Standard of Perfection is open for revision in even

numbered years. Approved revisions become effective on January 1st of the

year following approval. An exception exists when qualifying members vote

on the addition of a new breed or variety to the Standard. In this case, the new

breed or variety will be added to the standard on January 1st of the year

following approval.

(2) CHANGES TO THE EXISTING STANDARD OF PERFECTION

(a) Any members requesting that consideration be given to a change to the

Standard must submit his/her proposal to a member of the Standards

Committee. All proposals must be received in writing or by electronic

methods no later than August 1st in the year that revisions are

considered.

(b) The Standards Committee will confer prior to mailing of the offical

ballot to eligible voters to discuss proposals received from the

membership and to formulate recommendations of their own.

(c) The Chairperson of the Standards Committee or his/her appointee will

inform the President, Secretary Treasurer and Publications Chairperson

prior to the mailing of the official ballot of all Committee approved

recommendations for revisions to the Standard.

(d) Ballots will be sent to all eligible voting members for the proposed

revisions. See By-Law 4, Sec. (11) for details.

(3) ADDITION OF NEW BREEDS AND/OR COLOUR VARIETIES

Class 1 Rare Varieties

(a) Any member wishing that consideration be given to having a breed or

variety elevated from Class 2 to Class 1 must submit a proposed

Standard to the Standards Committee Chairperson.

(b) The Standards Committee must meet within 60 days after receipt of the

proposed standard to discuss the proposal. The member has the right

to be present at this meeting in a non voting capacity. The member

must submit at least 2 junior cavies, 2 intermediate cavies and 2 senior

cavies of the proposed new breed (any variety/varieties) or new colour

variety.

(c) If the proposed standard is accepted by the Committee, the new breed

or variety will be designated as a Class 1 Rare Variety.

(d) At least five entries of the new breed or variety must then be shown at

each of 3 shows of the Ontario Cavy Club during the 12 month period

following acceptance.The presenter is to inform the Standards

Committee chairperson and Show Chairperson of the shows they will

have the entries at at least 21 days prior to the show. After this

requirement is met, the Standards Committee will meet within 60 days

to decide if the quality of the new breed or variety is such that

acceptance be recommended to the membership.

(e) Should a new breed or variety not meet the requirement of Sec. (d)

of this By-Law, due to extenuating circumstances (eg. Sickness), the

member who requested that the new breed or variety be accepted into

the Standard of Perfection may appeal to the Standards Committee. The

appeal is to include the reason(s) why the requirement was not met.

Upon receipt, the Committee must meet within 60 days to discuss the

appeal. Acceptance or rejection will be decided by majority vote of the

Committee. If the appeal is accepted, the Committee will either request

a private showing of the breed or request that the breed be shown at 1

more show. After this request has been met, the Standards Committee

will decide within 60 days if the quality of the new breed is such that

acceptance will be recommended to the membership. If the appeal is

denied, the new breed or variety must be shown at another 3

consecutive shows.

Class 2 Rare Varieties

(a) This is the entry level to show competition for unstandardized breeds

and varieties.

(b) Additions to Class 2 Rare Varieties must be approved by the Standards

Committee prior to competing.

(c) The member(s) proposing the new breed or variety must provide a

working standard acceptable to the Standards Committee Chairperson

or his/her delegate.

(d) New breeds and varieties must compete as a Class 2 Rare Variety for

a least 2 years after acceptance.

(4) FAILURE BY THE STANDARDS COMMITTEE TO RECOMMEND ACCEPTANCE

If the Standards Committee does not feel that sufficient progress has been made to

recommend that a new breed or variety be accepted as standard, they

may:

(a) recommend that the new breed or variety remain as a Class 1 Rare

Variety for another 2 showings after which the new breed or variety will

again be reviewed by the Committee or

(b) recommend that the new breed or variety be returned to the Class 2

Rare Variety group thus requiring that the new breed or variety restart

the whole procedure.

(5) RECOMMENDATION OF ACCEPTANCE

(a) If the Standards Committee votes to recommend acceptance of the new

breed or variety, it will prepare the final standard and the Chairperson

of the Standards Committee or his/her appointee will inform the

President, Secretary Treasurer and Publications Chairperson of the

Committees recommendation of acceptance no later than September

15th.

(b) The Publications Chairperson shall send to all eligible voting members

ballots for acceptance/rejection of the new breed or variety no later than

September 30th (see By-Law 4 Sec. (11) for details).

(6) FAILURE BY MEMBERS TO APPROVE A NEW BREED OR VARIETY

If members fail to approve a recommended new breed or variety, the issue

will be returned to the Standards Committee who will:

(a) recommend that the new breed or variety remain as a Class 1 Rare

Variety for another 2 showings after which the new breed or variety will

again be reviewed by the Committee for acceptance, or

(b) recommend that the new breed or variety be returned to the Class 2

Rare Variety grouping thus requiring that the new breed or variety

restart the whole procedure.

BY-LAW #6 - SHOW RULES AND REGULATIONS

(1) The Ontario Cavy Club will put on a minimum of 4 shows each year excluding

the Annual Convention.

(2) All Ontario Cavy Club will be judged according to the latest official club

Standard of Perfection.

(3) Judges for all Ontario Cavy Club shows will be selected by the Board in

accordance with the provisions of By-Law # 7.

(4) Judges and their immediate family (defined as any relative living in the same household

as the judge) are prohibited from entering in the breed(s) that judge is evaluating but

may enter in any other breed(s). Rare Varieties, Sow & Litter and Boar & Son classes

also fall under this restriction. If a cavy that

is entered by a judge or by a member of his/her immediate family is involved

in competition which requires the service of that judge then that judge must

disqualify him/herself, and, if necessary, a substitute judge will be appointed

by the Show Chairperson or his/her delegate.

(5) Cavies obtained from a judge may not be shown under that judge for a period of 30

days from the date the animal(s) were acquired.

(6) All judging decisions will be made by the judge selected for the show (see

exception covered in Sec. (4) above). When the Board selects 2 judges for a

show, they will name a senior judge who will select the wining cavies for all

general specials. When the Show Committee adds a judge at a show, the judge

originally hired will the winners of general specials.At the Annual Convention,

exhibitors will be given a ballot at check-in and the judge for general specials

will be chosen by ballot. The Show Chairperson will apoint a scrutineer to

count the ballots.

(7) JUDGING BEST IN SHOW

The best of each breed (excluding Rare Varieties, Sow & Litter, Boar & Son) will be

brought before the judge(s).

(8) JUDGING RESERVE IN SHOW

After Best In Show has been selected from the best of each breed, the reserve

of the breed that won Best In Show will compete with the best of breed animal

which was runner up to the Best Cavy.

(9) JUDGING BEST OF BREED AND RESERVE OF BREED

When judging best of breed, the best of each colour variety must be brought to the

judges table for consideration. When judging reserve of breed, the reserve of variety of

the colour which won best of breed will compete with the remaining best of varieties.

Only after the best of breed and reserve of breed have been selected shall the judge

choose best senior, best intermediate,

best junior of breed.

(10) JUDGING BEST OF VARIETY AND RESERVE OF VARIETY

When judging best of variety the judge shall consider the 1st place animal in each age

and sex class. When judging reserve of variety the judge shall consider the 1st place

animal in the remaining 5 classes plus the 2nd place animal in the class which won

best.

(11) YOUTH EXHIBITOR

Youth awards are open to any person under the age of 16

(12) NOVICE EXHIBITOR

All first time Ontario Cavy Club show exhibitors will be given a "Welcome to

An Ontario Cavy Club Show" commemorative.

(13) Exhibitors will earmark and coop their own animals. For a cooped show, animals not in

the designated cages become the responsibility of the exhibitor who will ensure that

they are brought to and removed from the table. Carriers will be provided at cooped

shows.

(14) Cavies may not be uncooped until all judging is finished unless permission is obtained

from the Show Chairperson or his/her appointee.

(15) LONG HAIRED / CURLY COATED BREEDS

Breeders may groom their own animals. These cavies can be presented on

stands that are supplied by the breeder. Stands must be uniform in size

(16" x 16" x 4") and made of plain wood covered with natural coloured burlap.

(16) Exhibitors must not interfere with judge(s), clerks or carriers or harass them in any way

on penalty of having their entire entry eliminated without refund of entry fee. The

decision to eliminate the entry of any guilty party rests with the judge(s) or Show

Chairperson.

(17) Exhibitors have the right to contest any decision of a judge which involves an

elimination, disqualification or alleged violation of a show rule or regulation.

The exhibitor shall lodge the protest with the Show Chairperson or his/her

appointee as soon as possible after the alleged violation occurs. The Show

Chairperson or his/her appointee will then discuss the protest with the judge

involved. If the judge agrees that there is merit in the protest, the classes will

be rejudged. If the judge rejects the protest, his/her decision will stand and the

exhibitor will have no further recourse. All protests will be reviewed by the

Board within 30 days to see if any further action is warranted. All other

decisions of the judge(s) are final.

(18) The Show Chairperson and his/her appointee(s) are responsible for ensuring that these

rules and regulations are followed.

BY-LAW # 7 - SELECTION OF JUDGES

(1) Judges will be established for club shows, including the Annual Convention Show, by

the Board.

(2) The Board will use the list of preferred judges established by the membership as a

guideline when selecting/approving judges.

(3) ESTABLISHING THE PREFERRED LIST OF JUDGES

(a) A list of candidates for judging assignments will be established by the

Board by September 30th each year.

(b) To be included on the preferred judges list, a member must complete

3 clerking assignments, judge at 3 fundraiser shows and/or club

Challenge shows, and be Show Secretary for at least 1 show.

(c) Preferred Judge ballots will be sent out by the Publications Chairperson

no later than September 30th yearly. See By-Law #4 Sec (11) for details.

(d) Eligible members will be asked to vote for no more than 10 candidates.

The member will mark a "1" by their first choice, a "2" by their second

choice, a "3" by their third choice etc. The number "1" choice will

receive 10 points, the number "2" choice will receive 9 points, the

number "3" choice 8 points etc. If the member votes for less than 10

candidates, the points awarded to the candidates will be reduced as

follows :

-if the member voted for 1, that person receives 1 point

-if the member voted for 2, the first choice receives 2 points,

the second choice receives 1 point

-if the member voted for 3, the first choice receives 3 points,

the second choice receives 2 points and the third choice receives 1

point -etc.

By-Law # 8 - ONTARIO CAVY CLUB SPECIAL AWARDS

(1) MEMBERSHIP AWARDS

(a) (i)Each year the following 3 membership awards will be presented:

- Member of the Year

- Youth of the Year

- Director of the Year

(ii)Bi-Yearly, in years when Board elections are held, nominations may

be submitted in writing to the Secretary Treasurer by August 1st for

entry of a member to the Ontario Cavy Club Hall of Fame. All

nominations must be signed. There will be a maximum of 1 new Hall

of Fame member every 2 years but it is not compulsory to add a new

member every 2 years. The Board must approve all nominations prior

to balloting. Ballots will be sent out by the Publication Chairperson

no later than September 30th (see By-Law 4 Sec 11) for details. The

inductee will receive a plaque and a life membership.

(b) Member of the Year is open to any adult member, and Life Member (16

years of age or older) any adult person in a family membership.

However, any person who is a Board member can not be nominated for

this award.This award will be presented to a member who has

contributed significantly to both the Ontario Cavy Club and to the cavy

fancy in general. Nominations for MEMBER OF THE YEAR will be made

by the general membership at the Annual General Meeting and voted on.

(c) Youth of the Year is open to any member under the age of 16.This award

will be presented to a youth who has contributed significantly to both

the Ontario Cavy Club and to the cavy fancy in general.

(d) Director of the Year is open to any member who served on the Board

in the year the award is given. This award will be presented to a

Director who has contributed significantly to both the Ontario Cavy

Club and to the cavy fancy in general. Nominations for Director

of the Year will be made by the general membership at the Annual

General Meeting and then voted on.

(e) Member of the Year and Director of the Year awards are voted on at the

Annual General Meeting. Adult Members, will receive 1 vote and, Life

Members 16 years of age receive 1 vote and Family Memberships

receive 2 votes. Eligible members will vote for no more than 3

candidates. The member will mark a "1" by their first choice, a "2" by

their second choice, a "3" by their third choice. The number "1" choice

will receive 3 points, the number "2" choice will receive 2 points, the

number "3" choice 1 points.If the member votes for less than 3

candidates, the points awarded to the candidates will be reduced as

follows:

-if the member voted for 1, that person receives 1 point

-if the member voted for 2, the first choice receives 2 points, the second

choice receives 1 point

-if the member voted for 3, the first choice receives 3 points, the second

choice receives 2 points and the third choice receives 1 point

(f) Ballots are collected at the Annual General Meeting and counted by 2

members prior to the Board meeting. Results are announced to the

Board members after the count is completed.

(g) Nominations for YOUTH OF THE YEAR will be made by the Board at

at the November Board meeting. Nonimees will be selected on the basis

of various characteristics such as sportsmanship, willingness to assist

at shows, integrity, condition and cleanliness of their animals, and

handling and attitude towards cavies. Selection of Youth of the Year will

be made by the Board. Ballotting will be done using a point system on

the same basis as the vote for Member and Director of the Year.

(h) Winners of the membership awards will be announced at the Annual

Convention banquet not at the time of voting. A plaque will be

presented to the Member of the Year, Director of the Year, and Youth of

the Year. An award (eg. rosette, pin etc.) as determined by the Board will

be presented to all youth making significant contributions to the club.

(2) ONTARIO CAVY CLUB SWEEPSTAKES CONTEST

(a) The Ontario Cavy Club sponsors a Sweepstakes to:

- create a spirit of competition

- encourage participation at shows

- encourage fanciers to improve the quality of their stock

- provide a service to all participating members

(b) Any member participating at Ontario Cavy Club shows will be

automatically entered in the Sweepstakes contest. Members not wishing

to participate should notify the Sweepstakes Recorder accordingly.

(c) The Sweepstakes contest will run each year from January 1st to

December 31st. An exhibitor must show at a minimum of three shows

to qualify for the sweepstakes and the maximum number of shows to

be counted each year is to be the 6 best shows.

(d) Each year the Board of Directors will appoint a club member to act as

official Sweepstakes Recorder. Compilation of points will be from the

official show reports. These reports will by filed within 15 days after the

show.

(e) All points accumulated by cavies in the Sweepstakes contest will be

counted by the recorder for each award.

(f) Sweepstakes Point Schedule

Best in Show25 Best Sr. of Breed 15

Reserve in Show 20 Best Int. of Breed 15

Best of Breed 25 Best Jr. of Breed 15

Reserve of Breed 20

Best of Variety 10

1st Place award 6

2nd Place award 4

3rd Place award 2

This schedule of points is valid only for shows with 50 or more paid

entries.

(g) Breed Championship Awards

A maximum of 6 cavies per breed per exhibitor for any 1 show may be

counted. The recorder will choose the animals with the highest number of

accumulated points in each breed in each show when compiling results for this

award. Additional points allotted to Best of Breed and Reserve of Breed to be as

follows: over 30 competing, 30 points; 29-25 competing, 25 points; 24-20

competing, 20 points; 19-15 competing, 15 points; 14-10 competing, 10 points;

9-5 competing, 5 points; less than 5, 0 points. The number competing includes

disqualifications and eliminations, but does not include scratches. This should

eliminate the situation where a single exhibit in a breed earns the same number

of points as an exhibit defeating a large number. As an example, Best of Breed

taking a class of 36 competitors would receive 1st 6 points, BOV 10, Best of Age

15, Best of Breed 25 + 30 for a total of 86 points.

(h) Rare Variety Championship Awards

A maximum of cavies entered as Rare Varieties per exhibitor for any 1

show may be counted. The recorder will choose the 6 animals with the

highest number of accumulated points when compiling results for this

award.

(i) Sow & Litter Championship Awards

A maximum of 3 Sow & Litter entries can be counted for each class (ie.

Smooth, Rough, Long Haired, Curly Haired). Points will be awarded as follows:

Best in Show Sow & Litter 25

Reserve in Show Sow & Litter 20

Best of Each Sow & Litter Class 6

Reserve in Each Sow & Litter Class 4

3rd Place in Each Sow & Litter Class 2

(J) Boar & Son Championship Awards

A maximum of 3 Boar & Son entries can be counted for each class (ie.

Smooth, Rough, Long Haired, Curly Haired). Points will be awarded as

follows:

Best in Show Boar & Son 25

Reserve in Show Boar & Son 20

Best of Each Boar & Son Class 6

Reserve in Each Boar & Son Class 4

3rd Place in Each Boar & Son Class 2

(j) Sweepstakes awards will be ordered by the recorder and will be

presented at the 1st general meeting of the club each year.The award

for sweepstakes points shall be a certificate. Members are encouraged

to contribute to the cost of the Certificates.

(k) Each edition of Cavy Commentary will contain an up-to-date report

including at least the top 5 exhibitors in each breed

By-Law # 9 - DISSOLUTION OF THE ONTARIO CAVY CLUB

(1) Dissolution can occur only if the Board agrees. In addition, members must

approve of the dissolution. A ballot must be sent to every member giving

them at least 60 days to return the ballot to the Secretary Treasurer.

(2) If the membership does not ratify the dissolution, a new Board will be elected.

This election will occur at the next General meeting. Members must be given

30 days to make nominations and 30 days notice of the meeting date will be

given to members along with a list of nominees for the various positions. The

new Board will take office immediately after the election.

(3) If no Boardmembers are elected, or, if the membership approves dissolution,

the proceeds from the sale of all club assets and any remaining cash will be

turned over to the Department at the University of Guelph that deals with

cavies and cavy diseases. If at least 1 Director but less than enough for a

quorum is (are) elected, the quorum regulation will be eliminated so that the

club can function.

By-Law # 10 - REVISIONS TO THE CONSTITUTION AND/OR BY-LAWS

(1) Except for the provisions of section (6) of this By-Law, the Constitution and/or

by-laws are only open for revision in the years when there is no Board

elections.

(2) Members are encouraged to submit recommendations for changes, additions, and/or

deletions to the By-Laws Revision Committee prior to July 1st in the

years that the By-Laws and Constitution are open to revision.

(3) The By-Law Committee will meet prior to or at the summer meeting of the year when

revisions are allowed to discuss changes suggested by the membership and to

formulate recommendations of their own.

(4) The By-Laws Revision Committee will present their approved recommendations to the

Board prior to September 30th. The Board shall

approve, amend, or reject the recommendations.

(5) MEMBERSHIP BALLOTING

The Publications Chairperson shall send to all eligible voting members ballots

listing the recommended changes. These ballots are to be postmarked no later

than September 30th (see By-Law 4 Sec.(11) for details)

(6) All membership approved revisions will become effective on January 1st following the

balloting.

(7) INTERIM BY-LAW CHANGES

From time to time it may be of benefit to the Club to amend the By-Laws at a time other

than in the years when there is no Board election. Only the By-

Laws can be amended in this manner. The procedures are as follows:

(a) The proposed change(s) will be approved by the Bylaws Committee

Chairperson and presented by him/her to the entire Board of Directors.

(b) The proposed change(s) must be approved by the Board.

(c) The membership must be notified of the proposed change(s) in writing

at least 30 days prior to the general meeting at which the proposed

change(s) is to be voted on.

(d) The change must be approved by eligible voting members in attendance

at the meeting where the change(s) are voted on.

(e) The change(s) becomes effective immediately on approval.

B y - L a w #11 - A N N U A L C O N V E N T I O N

(1) Th e O n t a ri o C a v y C l u b shall hold an A n n u a l C o n v e n t i o n in the Sprin g of eac h year.

(2) Th e Purp o s e of this C o n v e n t i o n is to prom o t e the adv a n c e m e n t of the ca v y fan c y

throu g h fello w s h i p and frien d l y comp e t iti o n , as well as to pro vi d e a me eti n g pla c e

for the me m b e r s of the O n t a r i o C a v y C l u b .

(3) Th e C o n v e n t i o n shall inclu d e a G e n e r a l M e m b e r s h i p me eti n g , the ca v y sho w, and a

ban q u e t follo w i n g the sho w.

(4) A ll attemp t s shall be ma d e to sch e d u l e the A n n u a l C o n v e n t i o n for the third we e k e n d in A p r i l

unle ss

such dates con fli c t with other maj o r ca v y sho w s in N o rt h A m e r i c a (ie, A C B A Sp e c i a lt y sho w. )

(5) A n y me m b e r interest e d in chairin g the C o n v e n t i o n C o m m i t t e e shall submi t a prop o s a l to the

B o a r d

of D i r e c t o r s by the C o n v e n t i o n of the year prior to their pro p o s e d C o n v e n t i o n .

(6 Th e C h a i r p e r s o n of the C o n v e n t i o n C o m m i t t e e mu st be a voti n g mem b e r in go o d stan di n g with

the

O C C , and ha ve been so for at least 2 year s prior to submi tti n g their prop o s a l.

(7) Pro p o s a l s for hosti n g an O n t a r i o ca v y C l u b shall inclu d e the follo w i n g :

- L o c a t i o n of C o n v e n t i o n

- D a t e s of C o n v e n t i o n

- N a m e s of prop o s e d me m b e r s of C o n v e n t i o n C o m m i t t e e

- A p p r o x i m a t e costs of locati o n of C o n v e n t i o n

(8) Th e B o a r d shall appr o v e a prop o s a l for the follo w i n g years C o n v e n t i o n at the

curre nt

C o n v e n t i o n .

(9) O n c e a pro p o s a l is appr o v e d , the C o n v e n t i o n C h a i r shall submi t regular pro gr e s s

reports to the B o a r d of D i r e c t o r s and to the G e n e r a l M e m b e r s h i p at sch e d u l e d

me eti n g s .

(10 ) Th e final fina n c i a l report for all aspe c t s of the C o n v e n t i o n is to be submi tt e d to

the

B o a r d withi n 30 cale n d a r day s of the end of the C o n v e n t i o n . A ll bills to be paid

and

inc o mi n g che c k s to be dep o si t e d and clear e d by that time.

(11 ) C o n v e n t i o n judg e s shall be appr o v e d by the B o a r d .

(12 ) B e st in Sh o w , R e s e r v e in Sh o w, Su b - R e s e r v e in Sh o w , B e st by Y o u t h and

R e s e r v e

by Y o u t h shall be judg e d by the judg e ch o s e n by the exhi b it o r s ballot.

(13 ) Th e C o n v e n t i o n C o m m i t t e e is resp o n s i b l e for the runnin g of the A n n u a l

C o n v e n t i o n . Th e

C o n v e n t i o n C h a i r p e r s o n is resp o n s i b l e for over s e e i n g all aspe c t s of the

C o n v e n t i o n .